WVCC Constitution

(1)

· “financial year” means year ending 30th June;

· “ordinary committee member” means a member of the committee who is not an office bearer of the Council as referred to in Rule 5 sub-rule (1);

· “secretary” means the person holding office under these rules as Secretary of the Council;

· “treasurer” means the person holding office under these rules as Treasurer of the Council;

· “the Act” means the Associations Incorporation Act 1991;

· “the Regulations” means the Associations Incorporations Regulations.

(2)

(a) a reference to a function includes a reference to a power, authority and duty; and

(b) a reference to the exercise of a function includes, where the function is a power, authority of duty, a reference to the exercise of the power or authority or the performance of the duty.

(3)

(a) To promote the interests of the Woden Valley community

(b) To enhance and improve the economic, cultural, social and environmental well being of Woden Valley residents and community groups

(c) To identify community groups and establish and maintain a close liaison between them

(d) To contribute to the physical and social planning of and the development of the Woden Valley

(e) To ensure that the interests of youth, the aged and other groups in the district are properly represented; and

(f) To inform the community about matters affecting the Woden Valley.

(a) the purchase, taking on lease or in exchange and the hiring or otherwise acquiring of any real or personal property that may be deemed to be necessary or convenient for any of the objects or purposes of the Council;

(b) the buying selling, and supplying of, and dealing in, goods of all kinds;

(c) the construction, maintenance, and alteration of building or works necessary or convenient for any of the objects or purposes of the Council;

(d) the accepting of any gift, whether subject to a special trust or not, for any one or more of the objects or purposes of the Council;

(e) the taking of such steps from time to time as the committee or the members in general meeting may deem expedient for the purpose of procuring contributions to the funds of the Council;

(f) the printing and publishing of such newspapers, periodicals, books, leaflets, or other documents as the committee or the members in general meeting may think desirable for the promotion of the objects and purposes of the Council;

(g) the borrowing and raising of money in such manner and on such terms as the committee may think fit or as may be approved or directed by resolution passed at a general meeting; and securing the repayment of money so raised or borrowed or the payment of a debt or liability of the Council by giving mortgages, charges or securities upon or over all or any of the real or personal property of the Council;

(h) subject to the provisions of the Trustee Act 1957, the investment of any moneys of the Council not immediately required for any of its objects or purposes in such manner as the committee may from time to time determine;

(i) the making of gifts, subscriptions, or donations to any of the funds, authorities, or institutions to which paragraph (a) of subsection (1) of section 78 of the Income Tax Assessment Act 1936 of the Commonwealth relates;

(j) the establishment and support, or aiding in the establishment or support, of associations, institutions, funds, trusts, schemes, and conveniences calculated to benefit servants or past servants of the Council and their dependants, and the granting of pensions, allowances, or other benefits to servants or past servants of the Council and their dependants, and the making of payments towards insurance in relation to any of these purposes;

(k) the establishment or support or aiding in the establishment or support, or any other association formed for any of the basic objects of the Council;

(1) the doing of all such lawful things as are incidental or conducive to the attainment of the objects of the Council or any of the powers specified in the foregoing provisions of this sub-rule.

(1)

“General meeting” means a monthly general meeting of members convened in accordance with rule 14.

“ordinary committee member” means a member of the committee to whom sub-rule (1) of rule 23 relates.

(2)

(3)

(1)

(2)

(a) unless a resident of the Woden Valley or able to represent an active community organisation based in the Woden Valley

(b) unless he or she is nominated as provided in sub-rule (3) of this rule; and

(c) his or her admission as a member is approved by the committee.

(3)

(a) shall be made in writing, signed by two members of the Council;

(b) shall include the written consent of the person nominated (which may be endorsed in the form of nomination; and

(c) shall be lodged with the Secretary or Chairperson of the Council.

(4)

(5)

(6)

(7)

(8)

(a) is not capable of being transferred or transmitted to another person; and

(b) terminates upon cessation of their membership, whether by death, resignation, or otherwise. (See Rule 26 Cessation of membership).

(9)

(1)

(2)

(a) appoint a person who is a member of the committee to any office of the Council to the holder of which there is payable any remuneration by way of salary, fees, or allowances; or

(b) pay to any such person any remuneration or other benefit in money or money’s worth (other than the repayment of out-of-pocket expenses).

(3)

(a) remuneration in return for services actually rendered to the Council by the servant or member or for goods supplied to the Council by the servant or member in the ordinary course of business;

(b) interest at current bank overdraft rate on money lent; or

(c) a reasonable or proper sum by way of rent for premises let to the Council by the servant or member.

(1)

(a) of all sums of money received and expended by the Council and the manner in respect of which the receipt or expenditure takes place; and

(b) of the property, credits, and liabilities of the Council, and subject to any reasonable restrictions as to time and manner of inspecting them that may be imposed by the Council for the time being, those accounts shall be open to the inspection of the members of the Council.

(2)

(3)

(1)

(2)

(3)

(4)

(5)

(6)

(a) is not an officer of the Council, and;

(b) has not prepared or assisted with the preparation of the accounts.

(2)

(3)

(4)

(5)

(2)

(3)

(4)

(a) whether he or she has obtained the information required by him or her;

(b) whether, in his or her opinion, the accounts are properly drawn up so as to exhibit a true and correct view of the financial position of the Council according to the information at his or her disposal and the explanations given to him or her and as shown by the books of the Council; and

(c) whether the rules relating to the administration of the funds of the Council have been observed.

(5)

(6)

(a) has a right of access to the accounts, books, records, vouchers, and documents of the Council;

(b) may require from the servants of the Council such information and explanations as may be necessary for the performance of his or her duties as auditor;

(c) may employ persons to assist him or her in investigating the accounts of the Council; and

(d) may, in relation to the accounts of the Council, examine any member of the committee or any servant of the Council.

(2)

(3)

(4)

(5)

(a) to confirm the minutes of the last proceeding annual general meeting ;

(b) to receive from the committee and servants of the Council reports that are appropriate which consider the activities of the Council during the last preceding financial year;

(c) to elect the officers of the Council and the ordinary committee members;

(d) to consider the appointment of an auditor, and where it is decided that an auditor is needed, determine his or her remunerations; and

(e) to determine the remuneration of servants of the Council.

(6)

(7)

(2)

(3)

(4)

(5)

(2)

(3)

(4)

(2)

(3)

(4)

(5)

(2)

(2)

(3)

(2)

(3)

(2)

(a) shall control and manage the business and affairs of the Council;

(b) may, subject to these rules, exercise all such powers and functions as may be exercised by the Council other than those powers and function that are required by these rules to be exercised by general meetings of the Council;

(c) subject to the Ordinance and these rules, has power to perform all such acts and things as appear to the committee to be essential for the proper management of the business and affairs of the Council; and

(d) shall appoint a Public Officer who shall be a resident of the Australian Capital Territory. The Public Officer shall act until he or she resigns or his or her successor is appointed by the committee. If no Public Officer is appointed the Chairperson shall hold this office.

(a) a Chairperson;

(b) a Deputy Chairperson (optional);

(c) an Executive Officer (optional);

(d) a Secretary

(e) a Treasurer

(f) an Assistant Secretary (optional)

(g) other committee members are ‘ordinary committee members’

(2)

(3)

(4)

(5)

(a) the officers of the Council, and

(b) ordinary committee members as required.

(2)

(3)

(a) shall be made in writing signed by another member of the Council the committee and include the written consent of the candidate (which may be endorsed of the form of a nomination); and

(b) shall be provided to the Secretary of the Council.

(2)

(3)

(4)

(5)

(a) dies,

(b) becomes bankrupt or applies to take advantage of any law relating bankrupt or insolvent debtors or compounds with his creditors;

(c) becomes of unsound mind;

(d) resigns his or her office by writing under his hand addressed to the committee;

(e) becomes ineligible under provision of sub-rule (2) of rule 23;

(f) fails, without leave granted by the committee, to attend three consecutive meetings of the committee;

(g) ceases to be a member of the Council; or

(h) fails to pay all arrears of subscription due by him or her within fourteen days after he has received a notice in writing signed by the Secretary stating that he has ceased to be a financial member of the Council.

(2)

(3)

(4)

(5)

(6)

(a) the Chairperson, or in his absence the Deputy Chairperson; or

(b) if the Chairperson and the Deputy Chairperson are absent, such one of the remaining members of the committee as may be chosen by the members present shall preside.

(7)

(8)

(9)

(2)

(3)

(2)

(3)

(4)

(5)

(6)

(2)

(3)

(2)

(a) until the expiration of fourteen days after the service on the member of a notice under sub-rule (3) of this rule; or

(b) if a member exercises his or her right of appeal under this rule, until the conclusion of the special general meeting convened to hear the appeal whichever is the later date.

(3)

(a) stating that the committee has expelled the member,

(b) specifying the grounds for expulsion; and

(c) informing the member that if he or she so desires he or she may, within seven days after the service of the notice on him or her, appeal against the expulsion as provided in this rule.

(2)

(3)

(a) no business other than the question of the expulsion shall be transacted ;

(b) the committee may place before the meeting details of the grounds of the expulsion and the committee’s reasons for the expulsion;

(c) the expelled member shall be given an opportunity to be heard; and

(d) the members present shall vote by secret ballot on the question of whether the expulsion should be lifted or confirmed.

(4)

(5)

(2)

(3)

(4)

(2)

(3)

(a)

2. Preserve order and decorum and so exercise authority in conducting business of the Council.

3. In consultation with the Secretary, assist in answering any necessary correspondence addressed to the Council.

4. Act as spokesperson for the Council.

5. Exercise general supervision over the activities of the Council.

6. Convene a public meeting at least once every twelve months.

(b)

2. In the absence of the Chairperson, preside at meetings of the Council with the full power and authority of presiding authority.

3. Deputise for the Chairperson in exercising duties other than at meetings when the Chairperson is unavailable.

4. Assist the Chairperson in exercising the duties of that office.

(c)

2. Undertake to be available at relatively short notice to carry out such assistance.

3. Provide advice to a committee member being supported on past decisions and positions taken by the Council.

(d)

1. As soon as possible after being appointed as Secretary, notify the Council of his or her address.

2. Keep minutes of all elections of office bearers and ordinary committee members.

3. Prepare and distribute minutes of the previous meeting to committee members at least one week prior to the next meeting.

4. Ensure minutes are taken of all committee and general meetings of the Council.

5. Receive and in consultation with the Chairperson answer any necessary correspondence addressed to the Council.

6. Ensure sufficient copies of any documents required for meetings are available.

7. Record the names and addresses/organisations of all persons who attend Council meetings.

(e)

1. Collect and receive all monies due to the Council and make all payments authorised by the Council.

2. Keep correct accounts and books showing the financial affairs of -the Council with full details of all receipts and expenditure connected with activities of the Council.

3. Present a report of the Receipts and Expenditures for the financial year, together with a Balance Sheet of the Council at the Annual General Meeting.

(f)